Your team members will vary depending on the scope of the project as well as the size and maturity of your agency. When deciding who will attend, include a team member with enough technical know-how for the project.įor example, a product manager will likely be an internal subject matter expert in their field. Note: Check out our customizable pre project kickoff meeting template so you can build a solid project kickoff meeting agenda for a faultless project meeting! 2) Set up your project team This is an internal project kickoff discussion, so it doesn’t have to be as polished as the client project kickoff meeting. This way, you can put your best foot forward and present a united front to your clients. Here, if a team member has concerns, you can note them, address issues head-on, and adjust your kickoff meeting agenda accordingly.Īn internal project kickoff can help your team members feel sufficiently prepared for the main event. We’ve compiled all the stages you should follow: 1) Schedule a pre-kickoff meetingīefore you meet with the client, host an internal kickoff meeting with your team. The best way to approach a project kickoff meeting is to have a checklist of steps you can implement with every new project. How do you execute a good kickoff meeting? The 10 steps to nailing a project kickoff meeting

It fosters strong morale: Kickoffs also get the entire project team to communicate openly, speak up about potential challenges, and build excitement.

It sets the tone for future meetings: A successful project kickoff meeting means you start off on the right foot with clients, guaranteeing a healthy working relationship for the project’s duration.

It helps you set expectations and clarify the project goal: You can explain how everyone will communicate and establish your project goal, timeline, and your team’s action items.

It’s a vital first point of contact with clients because: Why a successful kickoff meeting is importantĪ kickoff meeting isn’t just a rudimentary check-in. The main purpose of a kickoff meeting is to create a shared understanding of the project and lay the foundation for a successful project.ĭone right, kickoffs help the team get on the same page about the project’s goal, scope, project timelines, and milestones to avoid a project nightmare. It’s when the project formally begins, and is scheduled after the project plans are made. Typically, a project kickoff meeting is led by the project manager. What is a kickoff meeting?Ī kickoff meeting is the first meeting between internal or external stakeholders and the project team. Then, we’ll touch on what follows a kickoff, including a fantastic onboarding tool to help you with the rest of the process. We’ll also explain what a kickoff meeting is and why it’s important. In this article, we’ll show you everything you need to launch a good kickoff meeting. This meeting is vital for a shared understanding of project goals.Īs a result, getting this right is vital to your long-term project success.

It marks the end of the planning stage and signifies the official start of your project.

A kickoff meeting is the first meeting between your project team and the client.

Kickoff meeting agenda